Office Manager

About Us

Where Light Meets Digital - EFFECT Photonics is a highly vertically integrated, independent photonic semiconductor company addressing the need for high-performance, affordable optic solutions driven by the ever-increasing demand for bandwidth and faster data transfer capabilities. Our teams are made up of professional, highly skilled, energized, and enthusiastic people who share a passion for developing and creating high-volume, world-class solutions. We operate globally, and our teams work collaboratively to make EFFECT Photonics a very dynamic and rewarding place to work.

About the position

We are looking for a driven Office Manager in our Eindhoven office who want to take on a new challenge. You are a motivated and self starting individual, who gets energy from their responsibilities and therefore goes above and beyond to achieve this.

After a good onboarding, you will represent the company in a front-line position and be responsible for performing administrative tasks and for keeping the office running smoothly. You are the go-to person addressing ad-hoc requests within EFFECT Photonics so that employees can perform to their highest ability. In this fast-paced environment, no day is the same.

Role responsibilities

• Manage phone calls and correspondence (e-mail, letters etc.)

• Welcome visitors, suppliers, and internal employees with a cheerful disposition

• Arranging orders for our canteen and/or catering at meetings, office supplies and all other things the company cannot do without

• Overseeing that canteen, meeting rooms, pantry look neat

• Travel arrangements (Flights, hotels, rental cars incl. Visa applications)

• Monitor/handle mobile phone contracts

• Administrative support activities (eg. NDA filing, Credit Card statements)

• Support meeting, team building and conferencing needs

• Office introduction new joiners

• Supports with relevant office and external events (e.g. exhibitions)

• Be the first point of contact for housing and technical services towards High Tech Campus, our office in Eindhoven

• General support to departments

About You

We want you to bring your expertise, experience, and passion for office management to the forefront of our organisation, helping us to create a world class company with a world class reputation.

Required / Desired knowledge, skills, and abilities

• Relevant experience in office management
• Excellent time management skills and delivering results
• Self-organized
• Exceptional interpersonal and communication skills
• Resilient and able to function well in a dynamic environment
• Paying attention to detail
• Flexibility and the capacity to prioritize new tasks
• Ability to work independently
• Fluent writing skills in Dutch and English (Bi-Lingual) – strong spelling, grammar, and punctuation
• Excellent knowledge of the MS office package

We are a collaborative Global Technology Company, and we’re building a truly dynamic and rewarding place to work.

Reward and Benefits

Benefits are a critical component to consider when taking on a new challenge, but because we are a global company, benefits may vary by location.

Here’s what you can expect from us regardless:

• An exciting working culture where everyone’s point of view has real value
• An environment that embraces collaboration
• A competitive salary that reflects our ambition
• Paid time off (vacation days) plus statutory annual holidays
• Stock Appreciation Rights (SAR – stock program)

We look forward to receiving your application, if you have any questions, please contact our recruitment team.

Email: recruitment@effectphotonics.com - No agencies please!

Effect Photonics is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. Effect Photonics complies with all applicable state and local laws governing non-discrimination in employment.